ON SITE REVIEW

• The on-site review (typically two to three days) begins with an introductory meeting between the designated PRP project team and key company staff members to discuss the client's current procurement processes and requirements. Following the meeting, PRP professionals will gather data from client vendor contracts and recent invoicing in order to establish the following baseline information:
  
  - Contracted Vendors
  - Current Monthly Costs and Usage
  - Company Processes and Procedures
  - Current and Future Requirements

ANALYZE, STRATEGIZE AND NEGOTIATE

• Current spending levels are determined by a thorough review of invoices and contracts collected during the On-Site Review.
• Data is documented into spreadsheets to create a picture of current spending, buying patterns and pricing, then reviewed by specialists.
• Strategies for expense reductions are developed and discussed with client.
• Communication is maintained throughout the process to keep the client abreast of the status and progress of the project while gaining approval for immediate savings.
• Negotiations for expense reductions are conducted and the analysis is complete.

EXPENSE REVIEW & RECOMMENDATIONS

• PRP's findings and recommendations are presented in a formal review with the client typically 60-120 days after the initial On-Site Review.
• A detailed report by savings area, indicating all savings and calculations with supporting documentation including all vendor correspondence with agreed-upon new pricing and effective dates, is presented and reviewed with client for approval.

IMPLEMENTATION

• Savings implementation commences upon client approval.

CONFIRM CLIENT SAVINGS

• The first role of Support Services is to confirm the successful implementation of the savings programs. Many of PRP’s programs involve some degree of change – either with suppliers or internally to the client. The goal is to ensure the success of the program from inception in order to realize measurable dollar savings over time.

MONITOR & MAINTAIN SAVINGS PROGRAMS

• PRP’s experience has shown that ongoing monitoring and maintenance of the savings programs ensures the benefits of the programs over the term of our agreement. Our continuous program involvement prevents costs from creeping back up and ensures that any new processes or protocols are executed in a manner consistent with the original implementation.

ENCHANCE PROGRAMS

• PRP’s role is also to constantly enhance our clients' savings programs by applying our experience and methodologies in identifying and recommending new savings opportunities. The dynamics of constantly changing market conditions, new suppliers, and advanced technologies create these opportunities for Support Services to create value above and beyond what our clients had expected.